1. Abstracts must be submitted in English.
2. The deadline for abstracts submission is the 26th February 2020
3. At least one of the authors MUST REGISTER at ICEM 2020 at the time of acceptance of the abstract
4. The Scientific Congress will decide the way of presentation: E-Poster or Oral
5. Authors must also indicate if they apply for the following Awards (see the corresponding guidelines)
IFEM PRIZES FOR RESEARCH EXCELLENCE: Best Paper at ICEM • Best Paper by a Young Investigator • Best Paper by a Trainee • Best Paper – Evidence into Practice
6. Abstract must include the complete Surnames and First names of every author (indicating the presenter and the order of the authors), Institution, Country and the email address.
7. All co-authors must agree with the results stated and have consented to be included as authors
8. Only original papers will be accepted, not previously presented in another international congress Papers that have been published in scientific journals (full text) will not be accepted
9. The Scientific Committee assumes that the work involving humans or animals, or material derived from them, was approved by an institutional ethics committee, and you need to confirm this when submitting the abstract
10. Authors must specify any relationship (employment, consulting, fees, conference fees, classes, courses, commercial shares or copyright) they may have with any organization with direct or indirect financial interest on the topic or the materials dealt within the presentation. If there were a conflict of interest, authors must indicate so at the end.
11. Abstracts of empirical studies, secondary analysis and systematic reviews should be structured as follows:
a. Background
b. Aims
c. Methods (design, data collection, analysis)
d. Results e. Conclusion/Discussion

• The abstract should be submitted by the Responsible Author and he is responsible for ensuring the accuracy of the submission.
• The responsible author must submit the abstract via the abstract submission system, available on the conference website. You must register with your email and create your own password.
• Please, note that abstracts will not be accepted by any other route including email.
• You must log in using the email and password you used to register.
• When accessing, you will be able to see all the abstracts you have submitted and their status: i.e. Open or Completed.
• The abstract can be saved so that you can complete your application later. It will appear as Open, and can be ammended.
• You can add a new abstract or continuing working on a previous abstract as long as it´s status is Open
• All open abstracts must be completed in order to be submitted. Abstracts with the status: “Open” will not be reviewed or accepted for presentation.
• You will receive an email to confirm that your abstract has been submitted.
• For each abstract that you want to submit you should follow the steps on the website for submission.
• It is important that you follow all the instructions on the website carefully
• No changes are allowed in the list of authors after the abstracts submission is completed.
• Authors should indicate the institution that they are affiliated to for the abstract being submitted
• The Abstracts have a word limit of 300 words
• Abstracts should not include tables, figures or references.
• If an author appears in more than one work, his first name and surname must appear in the same way to facilitate the correct record. By indicating the email of each author we avoid ambiguities regarding identification.
• The system will send all the necessary notifications by e-mail to the RESPONSIBLE AUTHOR.

Please note: if your abstract is not designated as “Completed” it has not been submitted and will not be reviewed

Review and Notification of Acceptance/Rejection
1. All abstracts are peer reviewed and ranked by experts in the thematic area selected.
2. The Scientific Committee will make the final decision on the definite type of presentation
3. All decisions made by the Scientific Committee are final and can not be appealed
4. All accepted abstracts will be published in the conference website and will be available for download
5. Notification of acceptance/rejection will be emailed at the beginning of May 2020
6. Accepted abstracts are official communications at the Conference; the presenting author MUST REGISTER at the time of acceptance of the abstract and agrees to attend the Conference and present the abstract as scheduled.

The Campbell MacFarlane Best Poster Award is awarded at each ICEM Meeting. The Organising Committee of the host country is responsible for administering the Award.

Process for Adjudication
1. The 25 best poster papers will be selected by the local Scientific Committee.
2. They will be assessed by judges during the Conference for the Campbell MacFarlane best poster award.
3. It is suggested that the Adjudication Panel will comprise four members of the local scientific committee and four members from the IFEM Research Committee.
4. On each day of the Conference, a pair of judges (1 local + 1 overseas) will assess about 6-7 posters by a standard grading sheet. Scoring criteria shall be at the discretion of the local Scientific Committee.
5. The highest scored poster will win the Campbell MacFarlane Best Poster Award.

Presentation of the Award
The IFEM Secretariat is responsible for preparing the Certificate for each Award Winner. The Certificate and information detailing the achievements of Dr Campbell MacFarlane will be prepared in a presentation folder, with the name of the Winner to be added following adjudication. Presentation will take place at the ICEM Awards Ceremony, or closing ceremony as appropriate.
G01 Guidelines for Adjudication of the Campbell MacFarlane Best Poster Award Adopted by IFEM Board October 2007, revised April 2014 © This document is Copyright and cannot be reproduced in whole or in part without prior permission

Citation – Campbell MacFarlane
BA(Hons), BSc(Hons), MB,ChB, MMed(Surg), FRCS(Ed), PhD, FACS, FACEM(Hon), FRCS(Eng), MRACMA, DMCC, FFAEM, FRAeS, FCS(SA), FIFEM, FCEM(SA)

Campbell MacFarlane was born on 16 October 1941 and graduated MBChB from the University of St Andrews, Scotland in 1965. In 1966 he earned the title of Top Student at the Royal Army Medical College in London, receiving Medals for Military Studies, Military Surgery, Tropical Medicine, Army Health and Military Psychiatry.

As a Trainee in Surgery at the British Military Hospital in Singapore from 1968 to 1971, Campbell was the first Westerner to obtain the MMed(Surg) from the University of Singapore. He then went on to obtain the Fellowship of the Royal College of Surgeons of Edinburgh (FRCS Ed) later in the same year. From 1971 to 1980, Campbell practised surgery at a variety of military hospitals, retiring from the Royal Army Medical Corps in the rank of Lieutenant Colonel after 16 years of active service.

In 1981 Campbell was appointed Chief of Surgery at Al Zahra Hospital in the United Arab Emirates, and proceeded to set up the first private hospital in the Emirates. In 1986 Campbell moved to South Africa to take up the position of Senior Specialist at the Johannesburg Hospital Trauma Unit, University of the Witwatersrand and Principal of the Transvaal Provincial Administration Ambulance Training College.

After obtaining a PhD in International Politics (Knightsbridge) in 1992, a BA(Hons) in Strategic Studies (University of South Africa), and a BSc(Hons) with Distinction in Aerospace Medicine (University of Pretoria), Campbell was appointed Head of Emergency Medical Services Training for the Gauteng Provincial Government, South Africa in 1996. As a member of the Editorial Board of Trauma (UK), Emergency Medicine Australasia, Pre-Hospital Immediate Care (UK), Emergency Medicine Journal (UK) and the Journal of the Royal Army Medical Corps (UK), Campbell devoted his life to developing Emergency Medicine in South Africa and worldwide.

Being former President of the Southern African Undersea and Hyperbaric Medical Association, Founding Member of the Faculty of Pre-Hospital Care of the Royal College of Surgeons of Edinburgh, and Founder Member and Chairman of the Emergency Medicine Society of South Africa, Campbell’s influence in the field of emergency care was profound and widespread.

In 2004 Campbell was appointed as the founding Netcare Professorial Chair of Emergency Medicine at the University of the Witwatersrand, Johannesburg, the post he held until his unexpected sudden death at JFK Airport in New York on 7 June 2006 while on his return from representing South Africa at a meeting of the International Federation for Emergency Medicine in Halifax, Canada.

The International Federation for Emergency Medicine (IFEM) has established four prizes for Research Excellence:
• Best Paper at ICEM
• Best Paper by a Young Investigator
• Best Paper by a Trainee
• Best Paper – Evidence into Practice

Each prize will be awarded at the annual International Conference on Emergency Medicine (ICEM), commencing in 2019.

Prizes will be based upon the methodology, importance and originality of the research reported in abstracts submitted to ICEM. The Best Paper at ICEM prize adjudication will also comprise a score for presentation of the research findings. Complete details of each prize are found below.

Administration of these prizes will require the ICEM Organising Committee to undertake the following:

1. Advertise the prizes on the: a. ICEM website b. ‘Call for Abstracts’ flyer Both should include a link to the IFEM Research Committee webpage where complete details of each prize will be published.
2. Ensure that the online abstract submission system has a facility to allow authors to: a. Nominate their abstract for consideration of one or more of the prizes b. Provide evidence to confirm their eligibility for the nominated prize(s)
3. Liaise with the IFEM Research Committee to: a. Score each nominated abstract against the scoring criteria b. Convene a panel of adjudicators to score the presentations of the six highest scoring abstracts nominated for the Best Paper at ICEM prize
4. Incorporate into the ICEM conference program:
a. a 90 minute ‘Best Paper’ session, ideally stand alone and not concurrent, for the presentation of the top six abstracts nominated for the Best Paper at ICEM prize
b. a segment in the conference Closing Ceremony for awarding of the prizes

Note: IFEM will be responsible for making available all prize certificates.



BEST PAPER AT ICEM

Nature of the Award
The Best Paper at ICEM prize will be awarded to the presenter of the best original research paper at that year’s ICEM. The prize is designed to acknowledge, celebrate and encourage research excellence in Emergency Medicine

Eligibility Criteria
All presenters of original research papers will be eligible for the prize regardless of their healthcare worker designation (medical, nursing, paramedic, allied health etc.) or training status (training complete/incomplete).

Applications
Upon submission of their free paper abstract via the ICEM website, applicants must indicate that they wish to be considered for Best Paper at ICEM prize. The Conference Organisers must ensure that their abstract submission system allows for capture of this information.

Selection Process
The ICEM Organising Committee and the IFEM Research Committee will screen all nominated abstracts to draw up a preliminary shortlist of ten abstracts, based on three criteria:
• Methodology (study design, bias, confounders, sample size, stats) 20
• Importance to Medical Science/Emergency Medicine 10
• Originality 10
Total maximum score 40
The Research Committee will select six abstracts from the shortlist to be judged for the Best Paper at ICEM. Abstracts without supporting data will not be considered.

The six shortlisted abstracts will be presented at the ‘Best Paper’ plenary session at ICEM. Each presentation will be adjudicated by a minimum of two (2) IFEM Research Committee members and one (1) suitably qualified non-committee member using the following criteria:
• Methodology (study design, bias, confounders, sample size, stats) 20
• Importance to Medical Science/Emergency Medicine 10
• Originality 10
• Presentation (clarity, visual aids, audience interest) 10
Total maximum score 50
The adjudicators’ decision will be final.

Presentation of Award
The Best Paper at ICEM prize will be a Certificate presented at the closing ceremony of the conference. Details of the winning project will be published on the IFEM website and the winner’s name will be recorded on the prize Honour Roll.



BEST PAPER BY A YOUNG INVESTIGATOR

Nature of the Award
The Best Paper by a Young Investigator prize will be awarded for the best original research abstract submitted by a young investigator to an ICEM conference. The prize is designed to acknowledge, celebrate and encourage research excellence in Emergency Medicine.

Eligibility Criteria
Emergency physicians who are less than 5 years post-Fellowship/Residency/Boards, and who are first authors of the abstract, will be eligible for the prize.

Applications
Upon submission of their free paper abstract via the ICEM website, applicants must indicate that they wish to be considered for the Best Paper by a Young Investigator prize and provide details of their eligibility. The Conference Organisers must ensure that their abstract submission system allows for capture of this information.

Selection Process
Each nominated abstract will be adjudicated by a minimum of two (2) IFEM Research Committee members and one (1) suitably qualified ICEM Organising Committee member. Each abstract will be judged by the same adjudicators using the following criteria:
• Methodology (study design, bias, confounders, sample size, stats) 20
• Importance to Medical Science/Emergency Medicine 10
• Originality 10
Total maximum score 40
The abstract with the highest total score will be awarded the prize. The adjudicators’ decision will be final. Abstracts without supporting data will not be considered.

Presentation of Award
The Best Paper by a Young Investigator prize will be a Certificate presented at the closing ceremony of the conference. Details of the winning project will be published on the IFEM website and the winner’s name will be recorded on the prize Honour Roll.



BEST PAPER BY TRAINEE

Nature of the Award
The Best Paper by a Trainee prize will be awarded for the best original research abstract submitted by an emergency medicine trainee to an ICEM conference. The prize is designed to acknowledge, celebrate and encourage research excellence in Emergency Medicine.

Eligibility Criteria
Physicians enrolled in a recognised emergency medicine training program or residency, and who are first authors of the abstract, will be eligible for the prize.

Applications
Upon submission of their free paper abstract via the ICEM website, applicants must indicate that they wish to be considered for the Best Paper by a Trainee prize and provide details of their eligibility. The Conference Organisers must ensure that their abstract submission system allows for capture of this information.

Selection Process
Each nominated abstract will be adjudicated by a minimum of two (2) IFEM Research Committee members and one (1) suitably qualified ICEM Organising Committee member. Each abstract will be judged by the same adjudicators using the following criteria:
• Methodology (study design, bias, confounders, sample size, stats) 20
• Importance to Medical Science/Emergency Medicine 10
• Originality 10
Total maximum score 40
The abstract with the highest total score will be awarded the prize. The adjudicators’ decision will be final. Abstracts without supporting data will not be considered.

Presentation of Award
The Best Paper by a Trainee prize will be a Certificate presented at the closing ceremony of the conference. Details of the winning project will be published on the IFEM website and the winner’s name will be recorded on the prize Honour Roll.



BEST PAPER EVIDENCE INTO PRACTICE

Nature of the Award
The Best Paper – Evidence into Practice prize will be awarded for the best original research abstract submitted to an ICEM conference that relates to closing an important gap between the best available evidence and current clinical practice. The prize is designed to acknowledge, celebrate and encourage excellence in evidence translation.

Eligibility Criteria
All abstract first authors will be eligible for the prize regardless of their healthcare worker designation (medical, nursing, paramedic, allied health etc.) or training status (training complete/incomplete).
Abstracts will be eligible if they report the findings of an original research project that aimed to translate existing research evidence into better patient care. Such translation may include, but is not limited to, initiatives improving the use of clinical guidelines, streamlining patient flow, decreasing adverse events and improving important key performance indicators.

Applications
Upon submission of their free paper abstract via the ICEM website, applicants must indicate that they wish to be considered for the Best Paper – Evidence into Practice prize. The Conference Organisers must ensure that their abstract submission system allows for capture of this information.

Selection Process
Each nominated abstract will be adjudicated by a minimum of two (2) IFEM Research Committee members and one (1) suitably qualified ICEM Organising Committee member. Each abstract will be judged by the same adjudicators using the following criteria:
• Methodology (study design, bias, confounders, sample size, stats) 20
• Importance to Medical Science/Emergency Medicine 10
• Originality 10
Total maximum score 40
The abstract with the highest total score will be awarded the prize. The adjudicators’ decision will be final. Abstracts without supporting data will not be considered.

Presentation of Award
The Best Paper – Evidence into Practice prize will be a Certificate presented at the closing ceremony of the conference. Details of the winning project will be published on the IFEM website and the winner’s name will be recorded on the prize Honour Roll.